OFFBOARDING

Offboarding is a process of formal separation between an employee and a company through resignation, termination or retirement of the employee. It encompasses all the decisions and processes that take place when an employee leaves. This may include the following:

Transferring that employee’s job responsibilities

Conducting exit interviews for gathering feedback

Deactivating access rights and passwords

Turning in equipment

Offboarding ensures no loose ends between the employee and the company. This will lessen your stress of emailing a former employee asking for their badge and other related details.

Why is Offboarding Process so important?

When an employee leaves your company he or she either becomes an advocate or antagonist for your company. An advocate will speak highly of the company and that’d higher the goodwill of the company thereby increasing the chances of having more potential employees in the company. An antagonist will not recommend the company to anyone and that will lower the reputation of the company and create a bad impression of the company among potential employees.

An effective offboarding process helps reduce the chance that misunderstanding will persist after the employee moves on. When you take the time to get a clear understanding of the employee’s experience, you and your employee can part ways with additional opportunities for networking, development and growth. It also creates a great impression of the company in front of its existing employees about how they offboard their employees.

Few of the most important elements in provided by Megasoft Solutions during offboarding are:

Exit Request — Automated payroll calculation through breakdown of taxes, allowances and deductions. Your employees can access pay slips easily through the software or the mobile app.

Exit Interview — The motivation behind the exit interview is to give input on why employees are leaving, what they liked or didn’t care for about the organization and what spaces of the organization they feel need improvement. Exit interview software gathers information from exit interviews and offers an analysis of the same.

Exit Clearance — With Exit Clearance, your HR will have easy access to all the information they need to successfully complete the exit process.

F&F Settlement — Our F&F module will give your employees full and final settlement, including unpaid salary, leave encashment and end of service gratuity. Ensure that your managers maiantain full 100% control over all activities related to payroll during employee exit.

The exit process can be further understood by the below flow chart:

Offboarding and Employer Brand

Strengthening connections between employer and employee should be a continuous process, not just as a step for offboarding process. Every employee has an interest of knowing what their future with the company holds, whether they’re deciding to apply or reviewing their everyday work experience. How job seekers, employees and the world at large view your company is known as employer brand. Setting up an effective employer brand is essential for recruiting and maintaining healthy talents in the organizations. Employer brand doesn’t only reflect giving a good head-start to the employees or an offboarding but also to see how long they stick around.

It is very important for any employer to maintain the brand name as that holds goodwill/reputation of the company in the market. Any wrong gesture or injustice towards any employee in the organization could lead to serious trouble. They also have to keep in mind the needs of an employee. The main reason why most employees in leadership positions leave for new opportunities isn’t insufficient salary or poor management, it’s boredom and long hours. Taken together, these two statistics illustrate the importance of employee engagement throughout the employee experience from onboarding to offboarding and everything in between.

Companies need to have a consistent positive employee experience in every department and will have to constantly collect good reviews from former employees and build a positive employer brand. Offboarding practices will give the company a final chance to demonstrate its values to the departing employees, to prove that the company does what it says. This goes a long way toward creating an employer brand that’s deeper and stronger than simple marketing.

A complete Cycle of Progression

Examining and investing in your offboarding process can lead to a virtuous cycle of learning from your organization’s mistakes and improving them in the future. And whether your employees return with new skills or part forever as friends, offboarding can prove to your former, current, and future employees that your organization values their progression and is interested in changing for the better.

Get in touch with us at: https://www.megasoftsol.com/#/en/contact.

We will be thrilled to serve you with the best in class software services.

Written by Harshdeep Sabharwal, Content Writer