Employee Self Service Portal: Strategically Streamline Your HR Process
WHAT IS EMPLOYEE SELF SERVICE PORTAL?
Employee’s self-service portals are web-based tools/applications which helps employees to access relevant information and make transaction using gateways. Nowadays, organizations are depending more upon the service portals as they increase the work efficiency and time management of the employees.
ESS portals plays a crucial role in raising HR’s effectiveness within the organization, enabling HR professionals to spend longer time strategizing efforts in line with the organization’s goals than focusing on administrative transactions.
Technology has now taken a huge turn in the corporate sector by providing the ease of self-service portals which contributes in every department of a company. ESS portals allow employees to have quick and straightforward access to HR-related transactions and services that HR personnel would otherwise need to provide.
Credits — Unsplash
HOW CAN THEY TACKLE MOST OF THE ADMINISTRATIVE TASKS?
ESS portals are now being used throughout the corporate sectors by delivering measurable efficiencies to employees and the organization by eradicating the inaccuracies in data collection by offering a single point of entry and immediate application of business regulations. It also makes employees liable for keeping their own information accurate and up-to-date.
Employee personal data and updates: ESS portals allows employees to vary their personal data, enter time worked, print out pay slip rolls in employer’s benefits and schedule leave and vacations. Some include preconfigured life events pages that allow employees to follow a series of steps associated with each activity- marriage, divorce and birth or adoption of a toddler.
Recruitment: Company recruitment portals are increasingly popular. These portals help them to search for the position they desire to work in. Applicants can check their application status anytime they want. Another common feature is allowing candidates to request to be alerted when similar new postings appear and this particular feature is benefiting employees in the best possible way.
Employee Onboarding: Virtual Orientation are more in fashion in today’s world. Employees can simply log in for the orientation programs and have a look at the virtual working environment. A strong web-based onboarding program can help new hires become effective in their jobs more thoroughly and expeditiously, which increases productivity and employee satisfaction.
Benefits Enrollment: HR’s most time-consuming responsibility is benefits enrollment for new hires and annual enrollment for all employees. An open enrollment ESS platforms eases the process for the employees by streamlining the selection and calculations, based on employer-directed options.
Employee Training: Technology has had a big impact on organization and employee development in e-learning and computer-based testing. Organizations are keen on getting their employees trained more in a technological format as it helps them to get a broader audience and market.
Performance Management: Employers now make good investments in the performance and talent management systems which supports employee’s retention and engagement. ESS allow HR to focus more on value added processes in the performance management process.
Time and Attendance: These systems are used to track the working hours of employees and keep a track of their workdays. HR leaders look to those self-service features to accommodate the necessity of mobile workers and for labor cost reporting.
Wellness Surveys: These wellness surveys help the employees of an organization to adopt healthy behaviors and flag any emotional or
mental distress due to overworking or other factors. An emotionally
well-regulated workforce is important to boost efficiency in an
organization.
WHAT ARE THE FEATURES & BENEFITS OF ESS PORTALS?
ESS features helps the employees in irreplaceable ways that saves employees time and also enhances their work efficiency. By applying technology where appropriate to deliver or solicit information to and from employees, HR teams aren’t only streamlining functions but also improving accuracy and better serving their employees. Some advantages of web-based administration include:
- The convenience of third-party hosting, which reduces internal IT burden.
2. 24/7 system access from anywhere for workers, HR and managers.
3. A closer relationship with insurance brokers and carriers through information sharing, which may cause better health plan options for the organization.
4. Accurate and streamlined communications with carriers, brokers and employees.
5. A smoother interface with payroll with fewer errors because no re-keying is necessary.
6. The ability to simply handle multiple plan types, tiers, rules and eligibility requirements during open enrollment.
7. Provide easy access to reports that brokers need whenever the employer wants to match/check plans, like census data, costs and budget.
8. Streamlined compliance with state and federal regulations for employee communications, like summary plan descriptions.
CONCLUSION:
If used correctly ESS can benefit all the departments and organization as a whole. Employee self-services enable HR professionals to leave behind complex manual tasks and focus more on the business to give better employee experience.
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WHY MISS OUT ON THESE BENEFITS?
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